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Workday Provisioning and Deprovisioning

Workday User Provisioning workflows supported by the miniOrange user provisioning service enables automation of the human resources and identity lifecycle management scenarios such as creating user, user profile updates, and deleting user.

The miniOrange User Provisioning service integrates with the Workday Human Resources API in order to provision user accounts in Workday.

Provisioning saves time when setting up new users and teams, and also manages access privileges through the user lifecycle. miniOrange can create, read, and update user accounts for new or existing users, remove accounts for deactivated users, and synchronize attributes across multiple user stores.

Workday User Provisioning and deprovisioning actions are bi-directional, so you can create accounts inside an external application and import them into miniOrange, or alternatively create the accounts in miniOrange and then push them out to any linked external applications.

Workday Deprovisioning means deleting a user and removing their access from multiple applications and network systems at once. Deprovisioning action is triggered when an employee leaves a company or changes roles within the organization. The deprovisioning features increase your organization's security profile by removing access to sensitive applications and content from people who leave your organization.

What is SCIM for?

System for Cross-domain Identity Management (SCIM) is an open standard to automate user provisioning. SCIM standard is a communication medium between an Identity Provider (IDP) and a Service Provider (SP) that requires user identity information.

SCIM provides a defined schema for representing users and groups, and a RESTful API to run CRUD operations on those user and group resources.

With the SCIM Protocol, user data is stored in a consistent way and can be shared with different applications. Since data is transferred automatically, complex exchanges are simplified and the risk of error is reduced.

Workday Provisioning flow


Provisioning & Deprovisioning Scenarios

miniOrange provides solutions for all scenarios of provisioning, which includes Active Directory (AD) Integration like Microsoft Entra, LDAP Integration and automated provisioning for all External Applications such as Office 365, Google Workspace, Workday, etc

Follow the step-by-step guide given below for Workday Provisioning

1. Setup Provisioning in Workday

  • Login into miniOrange Admin Console.
  • In the Provisioning section and select Custom Application from the dropdown.
  • Enter the following configuration details:

    Create User Endpoint Url Enter the create user endpoint url
    Update User Endpoint Url Enter the update user endpoint url
    Delete User Endpoint Url Enter the delete user endpoint url
    Password Sync Endpoint Url Enter the password sync user endpoint url
    Authorization Header Key Name Enter the headers for the API call
    Authorization Header Field Name Enter the header field name for the API call
    Content Type Select the content type for API Request
    Request Parameters Enter the API Request parameters
    Status Key Enter the key containing the status of the ARI Response
    Success Value Enter the success value for the status key
    Error message Enter the key containing the error message
  • Workday Provisioning Setup

  • To Add API attributes for attribute mapping, click + and enter API Attribute and its corresponding Attribute Value.
  • Workday Provisioning Attributes

  • Enable the provisioning features such as Import User, Create User, Edit User, Delete User and Password Sync which you want for users and click Save.
  • Workday Provisioning Configure

2. Import Users

  • Go to Import Users Tab and select Workday from the dropdown. Click on Import to create users in miniOrange.
  • Workday Provisioning Import Users

  • Once the import is done. You can view these users in Users >> User List.

3. Create Users

  • To create a user in miniOrange, Go to Users >> User List >> click on the Add User button.
  • Fill out user basic information and click on Create User button.
  • Workday Provisioning Add User

  • After creating user in miniOrange it will automatically create the same user in Workday.

4. Edit Users

  • To update user profile, Go to Users >> User List.
  • Select a particular user and in Actions dropdown select Edit.
  • Workday Provisioning Select Edit User

  • Fill out user updated information and click on Save button.
  • Workday Provisioning Edit User

5. Delete Users

  • To delete user, Go to Users >> User List.
  • Select a particular user and in Actions dropdown select Delete.
  • Workday Provisioning Select Delete User

  • A pop up will appear in which click on Yes button.
  • Workday Provisioning Delete User

6. Password Sync

  • To send password sync emails to the users with link to reset their Workday account password, Go to Users >> User List and click on Onboarding Status tab.
  • Select users and in Select Action dropdown select Send Activation Mail with Password Reset Link.
  • Click on Apply.
  • Workday Provisioning Password Sync

  • Click on the activation link and it will direct to reset password.
  • Once, the new password is set it will be synced.

View Provisioning Reports

How to access Provisioning Reports?

  • Navigate to the Reports in the left-hand navigation pane and select Provisioning Report.
  • Provisioning Report

  • Filter the reports by specifying Enduser Identifier and Application Name criteria. Additionally, choose the desired timespan for the reports. Once done, click on the Search.
  • Search Provisioning Report

  • Alternatively, you can directly click on Search to retrieve all provisioning reports based on time without applying any specific filters.

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